Policies and Procedures
  • Section VI - 4.10(A) UMB POLICY ON THE USE OF THE PHYSICAL FACILITIES OF THE UNIVERSITY SYSTEM FOR PUBLIC MEETINGS
  • (Effective 06/15/84; revised 07/01/89; revised 09/18/01)

    PURPOSE: To identify the groups that can use UMB facilities, to establish administrative procedures for applications for use of UMB facilities, and to establish standards for allowing and denying use of facilities.

    I. A. Academic activities of UMB schools and activities organized by UMB take priority over all other uses of campus facilities. Non-academic uses by campus groups take priority over any uses by outside groups.

    B. "Campus groups" refers to: student organizations recognized by the Assistant Vice President for Student Affairs or a Dean's Office, faculty or student government organizations established under UMB policy, faculty or staff organizations established by State law or USM policy, academic and administrative offices of UMB, University Physicians, Inc., University of Maryland Medical System, faculty professional associations organized under University policy, and recognized alumni associations and foundations.

    C. "Outside groups" refers to unrecognized campus groups and other organizations.

    II. School Buildings

    Use of a building designated specifically and completely for occupancy by one or more professional schools is administered and scheduled by the Dean(s) of the School(s) or designee(s). For this purpose, the University of Maryland School of Law includes the Law Library. Use of the Health Sciences and Human Services Library is administered and scheduled by the Director of the Library or designee. If a building is shared by schools, each Dean is responsible for areas used by that Dean's school.

    1. Use by Campus Groups
      1. The Dean or Director will determine what areas, if any, in the building or its grounds are available for reserved use by campus groups.
      2. Requests from campus groups for use of areas will be considered and acted on by the Dean or Director. Use of an area will not be permitted if the use is inconsistent with the academic mission of the School, would interfere with academic activities, or would result in unbudgeted costs see part IV)which the Dean or Director is not willing to meet from the School's budget and which the campus group is unable to pay.
      3. A use fee may be charged for use of a School area by a campus group associated with another School. A use fee (see part IV) may be charged for use of a Library area by any campus group.
    2. Use by Outside Groups.
      1. Requests for use of these areas by outside groups which (a) are professional organizations related to the academic mission of the School, or (b) administer professional, licensing, and other examinations related to the academic programs of the School, will be considered and acted on by the Dean or Director, who may permit use of areas subject to the criteria stated in II.A.
      2. Use by outside groups not described in B.1. is subject to payment of a use fee, and special costs (See part IV) and the approval of the Dean or Director.
        1. Use fees will be set by the Vice President for Administrative Services. Special costs will be determined by the Dean or Director. See part IV.
        2. To assure consistent application of the requirements of this paragraph II.B, the Dean or Director, or designee, must obtain approval in advance from the President's Office for a request subject to this paragraph.
    3. The Dean or Director may approve use of an area if the use is consistent with the academic mission of the school.

    III. Other campus facilities -- designated areas in the Student Union Building, the Plaza Park and the Library Plaza at Greene and Lombard Streets - are available for use by campus groups and outside groups. The Student Union/Resident Life designee will schedule use of the Student Union Building and the Campus Police Department designee will schedule use of the Plaza Park and the Library Plaza.

    1. Use by Campus Groups.
      1. Requests for use of these areas by campus groups should be made by an application requiring approval of the appropriate office as listed above. Events will be permitted in these areas subject to space, noise, and safety imitations, and payment of any use fees or special costs (see part IV).
      2. The President may waive use fees or special costs for campus groups.
    2. Use by Outside Groups.
      1. Requests for use of these areas by outside groups should be made by an application to the appropriate office as stated above. To assure consistency in application of this campus policy, the designee from each of these offices will seek advance approval from the President's Office concerning each application. Approval from the President's Office is not required for table space in the Student Union Building.
      2. If the application is acceptable and the area is available, the requesting user will be notified of the use fee or security deposit, any estimated special costs, and any restrictions specified as a condition of use of the area. Upon payment of the use fee or security deposit and estimated special costs, a permit for use of the area will be issued.
      3. Plaza Park and Library Plaza. Requests to use Plaza Park and Library Plaza should be granted only after consideration of pedestrian and vehicle traffic control needs and costs, clean-up requirements, and impact of activities in the Park upon patient access and academic, patient care, and administrative activities in adjoining buildings. The Campus Police Department may establish sound regulations, weight limits, and other requirements for use of Plaza Park and Library Plaza. Use of Plaza Park and Library Plaza may be prohibited during certain times of day (e.g., rush hour) or on specific days when activities would be unduly disruptive (e.g., examination period; Opening Day).

    IV.

    1. The Vice President for Administrative Services shall issue at least annually a schedule of use fees and security deposits for use of campus facilities by recognized groups and/or non-campus groups. Use fees are intended to cover basic facilities costs. Security deposits are intended to cover any damage to the area or additional unanticipated special costs.
    2. Special costs are costs incurred by UMB over and above basic facilities costs. Special costs include cleaning, set-up, security, pedestrian and vehicle traffic control, and any other UMB work required to ensure that the use of an area has minimal impact upon the operations of the campus and the Medical Center and the area is restored to a normal condition after the use. Special costs will be estimated and must be pre-paid, subject to adjustment after special costs are calculated. The Vice President for Administrative Services will establish a price schedule for typical special costs.
    3. Use fees for School areas will be collected by the office that issues permission to use an area and retained by that School for use as determined by the Dean. Use fees for Library areas will be collected by the Library Director and retained for use by the Library as determined by its Director. Use fees for Student Union Building areas will be collected by the Student Union/Resident Life designee and retained for use by the Student Union as determined by the designee. Security deposits for Plaza Park and Library Plaza will be collected by the Campus Police Department and retained or distributed as directed by the Vice President for Administrative Services.
    4. Any special costs collected will be collected by the office that issues permission to use an area, but remitted to the campus unit(s) incurring the costs.

    University of Maryland, Baltimore
    Contacts for Facilities Use
    (Added 01/28/02)
    Subject to change without notice.

    Primary Contacts:

    Student Union Bldg. (621 W. Lombard St.) Kenny Anderson
    Tom Gazda
    x6-8087
    Plaza Park/ Library Plaza LT. Clifford McCullough x6-6882
    National Museum of Dentistry Rachael Clark x6-8477

    Secondary Contacts:

    Medical School Bldgs. (MSTF, Bressler Research Bldg, Howard Hall, Health Sciences Facility) Paul Moore
    rooms@clc.umaryland.edu
    x6-7848
    Nursing School Bldg. Tom Fahey x6-2618
    School of Social Work Bldg. Gwen Young x6-7870
    Dental School Bldg. Susan Szekely x6-7461
    Law School Bldg. Mary Alice Hohing x6-1524
    Pharmacy School Bldg. Bill Cooper x6-7651
    Allied Health Bldg. Karen Sack x6-7720
    Administration Bldg. Al Fick x6-7303
    Health Sciences Library Aphrodite Bodycomb x6-8853

    Schedule A

    FY 2002 Space Rental Fee Schedule
    Schedule of Fees for use of Campus Facilities

    Auditorium and Lobby

    Nursing - Auditorium and Lobby - Capacity 470
    Campus Use / Non Campus Use
    For use up to four hours $800
    For use four to eight hours $1200
    For use eight to twelve hours $1600
    Additional Fees
    Breakout Rooms $75 per room
    For Saturday or Sunday hours $100 per hour
    For access prior to 7:45 am or after 10 pm $100 per hour
    MSTF - Auditorium and Lobby - Capacity 350
    Campus Use - No charge
    Non Campus Use
    For use up to four hours $600
    For use four to eight hours $900
    For use eight to twelve hours $1200
    Additional Fees
    Breakout Rooms $75 per room
    For Saturday or Sunday hours $100 per hour
    For access prior to 7:45 am or after 10 pm $100 per hour
    Social Work - Auditorium and Lobby - Capacity 175
    Campus Use - No charge
    Non Campus Use
    For use up to four hours $300
    For use four to eight hours $450
    For use eight to twelve hours $600
    Additional Fees
    Breakout Rooms $75 per room
    For Saturday or Sunday hours $100 per hour
    For access prior to 7:45 am or after 10 pm $100 per hour
    President’s Hall - Capacity 150
    Campus Use:
    Mon-Thur
    $490 per day
    Campus Use:
    Fri-Sun
    $630 per day
    Non-Campus Use:
    Mon-Thur
    $700 per day
    Non-Campus Use:
    Fri-Sun
    $900 per day
    Conference Rooms Available for Non-campus Use
    Capacity up to 20
    Campus Use No charge
    Non-Campus Use $100 half day; $150 day
    Capacity up to 40
    Campus Use $30 for clean up
    Non-Campus Use $150 half day; $225 day
    Capacity up to 80
    Campus Use $30 for clean up
    Non-Campus Use $200 half day; $300 day
    Health Sciences and Human Services Library
    Microcomputer Classroom Use – Policy is on the Web
    Campus Use $250 half day; $500 day
    Non-Campus Use $500 half day; $1000 day
    Student Union (No Charges for Student Organization Use)
    Alumni Lounge - Capacity up to 40
    Campus Use (Non-student) $30 for clean up
    Non-Campus Use $150 half day; $225 day
    Terrace Lounge - Capacity up to 80
    Campus Use (Non-student) $30 for clean up
    Non-Campus Use $200 half day; $300 day
    Outside Vendor Lobby $75 per day per table
    Plaza Park
    Campus Use No Charge
    Non-Campus Use $500 Security Deposit
    Library Plaza (Greene/Lombard)
    Campus Use No Charge
    Non-Campus Use $300 Security Deposit

    Schedule of Special Cost for use of Campus Facilities

    Facilities Management

    Rental Equipment: $3.00 per table and $1.00 per chair

    Public Safety: Security Guard - $22 per hour
    Police Officer - $36 per hour

    Audio Visual Equipment
    Rental set per school or unit